Title Sponsor

Rotary Club of Tucson

Pre-Show Preparation (Through October 20, 2023)

Field Striping

October 19, 2023

8:00 am - 12:00 pm

Description:
* Prepare The Gregory School for the Rotary Club of Tucson Classics Car Show
* Mark the field to guide cars to appropriate locations during Show

Please be aware that:
* This is physical labor
* Standing and walking are required
* Bring water as it will likely be warm

Show Set-Up

October 20, 2023

8:00 am - 12:00 pm

Description:
* Prepare The Gregory School for the Rotary Club of Tucson Classics Car Show
* Install signs
* Set-up parking areas with cones
* Install signs
* Prep tables with coverings, trash recepticles with bags & other duties necessary to have Gregory School ready for Show
*Please come prepared with work gloves, wear boots, long-sleeved shirts & long pants , hats & sunscreen
*

Please be aware that:
* This is physical labor
* Standing and walking are required
* Water will be available but you are encouraged to bring extra as it will likely be warm

Show Set-Up

October 20, 2023

12:00 pm - 4:00 pm

Description:
* Prepare The Gregory School for the Rotary Club of Tucson Classics Car Show
* Install signs
* Set-up parking areas with cones
* Install signs
* Prep tables with coverings, trash recepticles with bags & other duties necessary to have Gregory School ready for Show
*Please come prepared with work gloves, wear boots, long-sleeved shirts & long pants , hats & sunscreen
*

Please be aware that:
* This is physical labor
* Standing and walking are required
* Water will be available but you are encouraged to bring extra as it will likely be warm

Vendor & Sponsor Greeter

October 20, 2023

12:00 pm - 5:00 pm

Description:
* Exceptional customer service orientation needed
* Knowledge of Tucson Classics Car Show layout and logistics is helpful
* Help vendors and sponsors find their booth prior to the show opening

Please be aware that:
* Walking is required
* Standing is required

Parking Trailer Assistance

October 20, 2023

1:00 pm - 5:00 pm

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Manage traffic flow at the trailer parking area on The Gregory School property
* Assist in keeping pedestrians safe while trailers are moving in and out of field and parking area
* Please park in the Rotarian Lot and check-in with JASON FLAX, team leader, for your shift - he will provide directions regarding your role

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Car Entrant Hospitality Greeter

October 20, 2023

2:30 pm - 6:00 pm

Description:
* This is a critical customer service position that needs volunteers with a great customer service mentality
* You will assist car owners by distributing their "goody bag" and providing directions
* Knowledge of the Rotary Club of Tucson Classics Car Show layout and logistics is helpful

Please be aware that:
* Walking is required
* Standing is required

Friday Dinner (check-in)

October 20, 2023

4:30 pm - 6:00 pm

Description:
* Welcome guests who have tickets to the Friday evening dinner
* Check guests off of the registration list
* Provide drink tickets
* Give instructions to attendees regarding meal and bar location

Please be aware that:
* This is mostly a seated job (may be in the sun)

Friday Dinner (bartending)

October 20, 2023

6:15 pm - 7:30 pm

Description:
* Welcome guests who go to the bar
* Serve beer, wine, soda and water

Please be aware that:
* Standing is required
* Must be over 18 to serve alcohol

Day of Show (Saturday, October 21, 2023)

UNABLE TO ATTEND 2023 CAR SHOW

October 21, 2023

5:00 am - 6:00 pm

Description:
* Due to life circumstances, I am not available on Saturday, October 21, 2023 to assist with Car Show volunteer responsibilities; I am committed to participating in advance of the Show to sell tickets, assist with site prep or work on Sunday, October 22, 2023 with clean-up activities

Traffic Assistance (Rotarian Lot)

October 21, 2023

5:00 am - 6:00 am

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Managing traffic flow in parking area north of The Gregory School near the school entrance
* Assist in keeping pedestrians safe while cars are moving in and out of parking area
* Please park in the Rotarian Lot and check-in with JASON FLAX, team leader, for your shift - he will provide directions regarding your role

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Car Slotter Supervisor

October 21, 2023

5:00 am - 9:30 am

Vendor & Sponsor Greeter

October 21, 2023

5:30 am - 9:00 am

Description:
* Exceptional customer service orientation needed
* Knowledge of Tucson Classics Car Show layout and logistics is helpful
* Help vendors and sponsors find their booth prior to the show opening

Please be aware that:
* Walking is required
* Standing is required

Parking Trailer Assistance

October 21, 2023

6:00 am - 9:00 am

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Manage traffic flow at the trailer parking area on The Gregory School property
* Assist in keeping pedestrians safe while trailers are moving in and out of field and parking area
* Please park in the Rotarian Lot and check-in with JASON FLAX, team leader, for your shift - he will provide directions regarding your role

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Traffic Assistance (Rotarian Lot)

October 21, 2023

6:00 am - 9:00 am

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Managing traffic flow in parking area on north of The Gregory School near the school entrance
* Assist in keeping pedestrians safe while cars are moving in and out of parking area
* Please park in the Rotarian Lot and check-in with Jason Flax, team leader, for your shift - he will provide directions regarding your role

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Car Entrant Hospitality Greeter

October 21, 2023

6:00 am - 11:00 am

Description:
* This is a critical customer service position that needs volunteers with a great customer service mentality
* You will assist car owners by distributing their "goody bag" and providing directions
* Knowledge of the Rotary Club of Tucson Classics Car Show layout and logistics is helpful

Please be aware that:
* Walking is required
* Standing is required

Traffic Assistance (Model A Ranch)

October 21, 2023

7:00 am - 9:00 am

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Assist in keeping pedestrians safe while cars are moving in and out of parking area
* Please park in the Rotarian Lot and check-in with JASON FLAX, team leader, for your shift - he will provide directions regarding your role

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Parking Pass Sales (East Lot)

October 21, 2023

8:30 am - 12:00 pm

Description:
* This is a job for Rotary Club of Tucson members only (collecting money)
* Requires a friendly, helpful, customer service attitude to welcome guests to the Classics Car Show
* Collect parking fee to those who are parking (not volunteers)
* Park in the Rotarian Lot (on the grounds of The Gregory School) and check-in at the Volunteer Tent
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Standing is required
* Please wear closed toed shoes, a Rotary Club of Tucson hat and sunscreen
* Only Rotary Club of Tucson members may collect money

Parking & Ticket Sales (North Lot)

October 21, 2023

8:30 am - 12:00 pm

Description:
* This is a job for Rotary Club of Tucson members only (collecting money)
* Requires a friendly, helpful, customer service attitude to welcome guests to the Classics Car Show
* Collect parking fee to those who are parking (not volunteers)
* Sell Tucson Classics Car Show Tickets to those who do not have an entry ticket in hand
* Park in the Rotarian Lot (on the grounds of The Gregory School) and check-in at the Volunteer Tent

Please be aware that:
* Standing is required
* Please wear closed toed shoes, a Rotary Club of Tucson hat and sunscreen
* Only Rotary Club of Tucson members may collect money

Parking & Ticket Sales (West Lot)

October 21, 2023

8:30 am - 12:00 pm

Description:
* This is a job for Rotary Club of Tucson members only (collecting money)
* Requires a friendly, helpful, customer service attitude to welcome guests to the Classics Car Show
* Collect parking fee to those who are parking (not volunteers)
* Sell Tucson Classics Car Show Tickets to those who do not have an entry ticket in hand
* Park in the Rotarian Lot (on the grounds of The Gregory School) and check-in at the Volunteer Tent

Please be aware that:
* Standing is required
* Please wear closed toed shoes, a Rotary Club of Tucson hat and sunscreen
* Only Rotary Club of Tucson members may collect money

Traffic Assistance (Rotarian Lot)

October 21, 2023

9:00 am - 12:00 pm

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Managing traffic flow in parking area north of The Gregory School near the school entrance
* Assist in keeping pedestrians safe while cars are moving in and out of parking area
* Please park in the Rotarian Lot and check-in with Jason Flax, team leader, for your shift - he will provide directions regarding your role

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Finance Trailer

October 21, 2023

9:00 am - 4:00 pm

Description:
* Manage money
* Provide change as necessary to admission and raffle ticket sales locations as well as parking and beverage sales locations
* Collect money from all sales locations

Please be aware that:
* Walking may be required

Vendor & Sponsor Coordinator

October 21, 2023

9:00 am - 4:30 pm

Description:
* Supervises Vendor & Sponsor Greeters to ensure excellent experience at Rotary Club of Tucson Classics Car Show for all involved
* Exceptional customer service orientation needed
* Help vendors and sponsors find their booth prior to the show opening
* Assist vendors and sponsors exit at end of show
* Collect merchandise funds from vendors at the end of the day

Please be aware that:
* Walking is required
* Standing is required
* Only Rotary Club of Tucson member may fulfill this role

Admissions / Ticket Sales

October 21, 2023

9:30 am - 12:30 pm

Description:
* Please sign-up for at least one shift collecting money for admissions, parking fees, raffle tickets or beverage sales
* You will be assigned to one of the following ticket sales locations when you arrive at your shift:
--> Entry gate
--> Bus
--> Sales by Corvette
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Standing may be required
* Walking may be required
* Only members of the Rotary Club of Tucson may collect money on the day of the Tucson Classics Car Show

VIP Club - Student Supervisor

October 21, 2023

9:30 am - 12:30 pm

Description:
* Assist in the VIP Club by supervising JTED student who is cleaning tables
* Ensure JTED student is managing trash so tent remains clean for guests
* One JTED student volunteer will be working during this shift

Please be aware that:
* Standing is required
* Walking is required
* JTED student must be supervised and in the "line of sight" at all times per JTED policy

Beverage Sales - Food Court

October 21, 2023

9:45 am - 1:00 pm

Description:
* High volume booth selling soda, water and beer
* Friendly, customer service oriented volunteers needed to keep lines moving

Please be aware that:
* Standing is required
* Must be 18 or older to serve beer
* Money is only to be collected by members of the Rotary Club of Tucson

Beverage Sales - North Booth

October 21, 2023

9:45 am - 1:00 pm

Description:
* High volume booth selling soda, water and beer
* Friendly, customer service oriented volunteers needed to keep lines moving

Please be aware that:
* Standing is required
* Must be 18 or older to serve beer
* Money is only to be collected by members of the Rotary Club of Tucson

Beverage Sales - South Booth

October 21, 2023

9:45 am - 1:00 pm

Description:
* High volume booth selling soda, water and beer
* Friendly, customer service oriented volunteers needed to keep lines moving

Please be aware that:
* Standing is required
* Must be 18 or older to serve beer
* Money is only to be collected by members of the Rotary Club of Tucson

First Aid Supervising Doctor

October 21, 2023

10:00 am - 12:00 pm

Description:
* Supervises First Aid Assistants
* Coordinates treatments at First Aid Tent

Please be aware that:
* Walking may be required
* Standing may be required
* Medical doctor only

Parking Pass Sales (East Lot)

October 21, 2023

11:30 am - 3:30 pm

Description:
* This is a job for Rotary Club of Tucson members only (collecting money)
* Requires a friendly, helpful, customer service attitude to welcome guests to the Classics Car Show
* Collect parking fee to those who are parking (not volunteers)
* Park in the Rotarian Lot (on the grounds of The Gregory School) and check-in at the Volunteer Tent
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Standing is required
* Please wear closed toed shoes, a Rotary Club of Tucson hat and sunscreen
* Only Rotary Club of Tucson members may collect money

Parking & Ticket Sales (North Lot)

October 21, 2023

11:30 am - 3:30 pm

Description:
* This is a job for Rotary Club of Tucson members only (collecting money)
* Requires a friendly, helpful, customer service attitude to welcome guests to the Classics Car Show
* Collect parking fee to those who are parking (not volunteers)
* Sell Tucson Classics Car Show Tickets to those who do not have an entry ticket in hand
* Park in the Rotarian Lot (on the grounds of The Gregory School) and check-in at the Volunteer Tent
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Standing is required
* Please wear closed toed shoes, a Rotary Club of Tucson hat and sunscreen
* Only Rotary Club of Tucson members may collect money

Parking & Ticket Sales (West Lot)

October 21, 2023

11:30 am - 3:30 pm

Description:
* This is a job for Rotary Club of Tucson members only (collecting money)
* Requires a friendly, helpful, customer service attitude to welcome guests to the Classics Car Show
* Collect parking fee to those who are parking (not volunteers)
* Sell Tucson Classics Car Show Tickets to those who do not have an entry ticket in hand
* Park in the Rotarian Lot (on the grounds of The Gregory School) and check-in at the Volunteer Tent
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Standing is required
* Please wear closed toed shoes, a Rotary Club of Tucson hat and sunscreen
* Only Rotary Club of Tucson members may collect money

First Aid Supervising Doctor

October 21, 2023

12:00 pm - 2:00 pm

Description:
* Supervises First Aid Assistants
* Coordinates treatments at First Aid Tent

Please be aware that:
* Walking may be required
* Standing may be required
* Medical doctor only

Admissions / Ticket Sales

October 21, 2023

12:00 pm - 3:00 pm

Description:
* Please sign-up for at least one shift collecting money for admissions, parking fees, raffle tickets or beverage sales
* You will be assigned to one of the following ticket sales locations when you arrive at your shift:
--> Entry gate
--> Bus
--> Sales by Corvette
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Standing may be required
* Walking may be required
* Only members of the Rotary Club of Tucson may collect money on the day of the Tucson Classics Car Show

Merchandise Booth Sales

October 21, 2023

12:30 pm - 4:30 pm

Description:
* Position requires exceptional customer service mentality
* Sell Rotary Club of Tucson Classics Car Show merchandise to attendees
* Collects money from sales
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated - thank you in advance!

Please be aware that:
* Only Rotary Club of Tucson members may collect money
* Standing is required

Beverage Sales - Food Court Booth

October 21, 2023

12:45 pm - 4:15 pm

Description:
* High volume booth selling soda, water and beer
* Friendly, customer service oriented volunteers needed to keep lines moving
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Standing is required
* Must be 18 or older to serve beer
* Money is only to be collected by members of the Rotary Club of Tucson

Beverage Sales - North Booth

October 21, 2023

12:45 pm - 4:15 pm

Description:
* High volume booth selling soda, water and beer
* Friendly, customer service oriented volunteers needed to keep lines moving
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Standing is required
* Must be 18 or older to serve beer
* Money is only to be collected by members of the Rotary Club of Tucson

Beverage Sales - South Booth

October 21, 2023

12:45 pm - 4:15 pm

Description:
* High volume booth selling soda, water and beer
* Friendly, customer service oriented volunteers needed to keep lines moving
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Standing is required
* Must be 18 or older to serve beer
* Money is only to be collected by members of the Rotary Club of Tucson

Saturday Clean-Up

October 21, 2023

3:00 pm - 6:00 pm

Description:
* Our goal is to leave The Gregory School, its fields and parking areas, better than we found them
* Volunteers will be given assignments upon arrival
* The more volunteers we have, the faster and easier the clean-up will be completed (many hands make light work)
* Remove signage from throughout event footprint
* Collect garbage and dispose of properly
* Come prepared with work gloves, wear boots or close-toed shoes, hat and sunscreen

Please be aware that:
* You will be doing physical labor
* Standing is required
* Walking is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

VIP Club - Clean-up

October 21, 2023

3:30 pm - 6:00 pm

Description:
* Begin process of cleaning tent area (to be completed on Sunday morning)

Please be aware that:
* Standing is required
* Walking is required

Post-Show Activity (Sunday, October 22, 2023)

Sunday Clean-up

October 22, 2023

8:00 am - 12:00 pm

Description:
* Our goal is to leave The Gregory School, its fields and parking areas, better than we found them
* Volunteers will be given assignments upon arrival
* The more volunteers we have, the faster and easier the clean-up will be completed (many hands make light work)
* Move equipment and signage owned by the Rotary Club of Tucson to the storage unit (west side of The Gregory School)
* Assist with inventory of equipment
* Remove stakes and cones from parking lots and place in designated location
* Collect garbage and dispose of properly
* Rake and sweep grounds (please bring rakes and brooms clearly marked with your name)
* Come prepared with work gloves, wear boots or close-toed shoes, hat and sunscreen

Please be aware that:
* You will be doing physical labor
* Standing is required
* Walking is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed