Title Sponsor

Volunteer Opportunities

Pre-Show Preparation (Through October 20, 2023)

Site Preparation

October 7, 2023

7:00 am - 11:00 am

Description:
* Prepare The Gregory School for the Rotary Club of Tucson Classics Car Show
* Install stakes and temporary fencing
* Please come prepared with work gloves, wear boots, long-sleeved shirts & long pants , hats & sunscreen
* Equipment needs include: rakes, hoes, pruners, gas- or battery-powered weed whackers (well marked with your name)
* Stake drivers and bush hogs would be very helpful, if you have them

Please be aware that:
* This is physical labor
* Standing and walking are required
* Water will be available but you are encouraged to bring extra as it will likely be warm

Show Set-Up

October 20, 2023

8:00 am - 12:00 pm

Description:
* Prepare The Gregory School for the Rotary Club of Tucson Classics Car Show
* Install signs
* Set-up parking areas with cones
* Install signs
* Prep tables with coverings, trash recepticles with bags & other duties necessary to have Gregory School ready for Show
*Please come prepared with work gloves, wear boots, long-sleeved shirts & long pants , hats & sunscreen
*

Please be aware that:
* This is physical labor
* Standing and walking are required
* Water will be available but you are encouraged to bring extra as it will likely be warm

Show Set-Up

October 20, 2023

12:00 pm - 4:00 pm

Description:
* Prepare The Gregory School for the Rotary Club of Tucson Classics Car Show
* Install signs
* Set-up parking areas with cones
* Install signs
* Prep tables with coverings, trash recepticles with bags & other duties necessary to have Gregory School ready for Show
*Please come prepared with work gloves, wear boots, long-sleeved shirts & long pants , hats & sunscreen
*

Please be aware that:
* This is physical labor
* Standing and walking are required
* Water will be available but you are encouraged to bring extra as it will likely be warm

Car Slotter

October 20, 2023

2:30 pm - 6:00 pm

Description:
* The most important role at the Rotary Club of Tucson Classics Car Show
* Slotters will assist field registrants in finding the row and space assigned for their car entry
* Car Slotters must serve with the utmost care as many of the vehicles are extremely valuable

Please Be Aware That:
* Car Slotters are expected to pay close attention to instructions, to vehicle traffic and to follow direction of the Slotter Supervisors
* Brief training is provided to ensure Slotters are confident in fulfilling their responsibilities
* Friendly people who are excellent communicators will excel in this role
* Standing and walking are required

Day of Show (Saturday, October 21, 2023)

Car Slotter

October 21, 2023

5:45 am - 9:30 am

Description:
* The most important role at the Rotary Club of Tucson Classics Car Show
* Slotters will assist field registrants in finding the row and space assigned for their car entry
* Car Slotters must serve with the utmost care as many of the vehicles are extremely valuable

Please Be Aware That:
* Car Slotters are expected to pay close attention to instructions, to vehicle traffic and to follow direction of the Slotter Supervisors
* Brief training is provided to ensure Slotters are confident in fulfilling their responsibilities
* Friendly people who are excellent communicators will excel in this role
* Standing and walking are required

Garbology (trash collection & disposal)

October 21, 2023

8:00 am - 12:00 pm

Description:
* Critically important role to ensure guest experience at Rotary Club of Tucson Classics Car Show is positive
* Manage efficient collection of and disposal of trash during event
--> Monitor site to ensure that garbage is not littering the grounds
--> Pick-up full trash bags
--> Place empty bags in trash receptacles
--> Put trash to roll-off dumpster
* Volunteers should wear work gloves

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

Traffic Assistance (VIP Intersection)

October 21, 2023

8:30 am - 12:30 pm

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Manage traffic flow at the VIP Intersection of The Gregory School
* Assist in keeping pedestrians safe while cars are moving in and out of parking area
* Please check-in with JASON FLAX, team leader, for your shift - he will provide directions regarding your role

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Traffic Escort (VIP Lot)

October 21, 2023

8:30 am - 1:00 pm

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Manage traffic flow at the VIP area on The Gregory School property
* Assist in keeping pedestrians safe while cars are moving in and out of parking areas

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Food Court Host

October 21, 2023

8:45 am - 1:00 pm

Description:
* Monitor the eating areas to ensure positive guest experience
* Keep tables clean
* Place trash in bins and ask the "Garbology" Team to empty bins when full
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

Food Court Supervisor

October 21, 2023

8:45 am - 1:00 pm

Description:
* Monitor the Food Court area and troubleshoot as needed
* Conduct crowd control in the sales areas
* Supervise the Food Court Hosts:
--> Ensure tables are always clean
--> Monitor trash bins and request pick up as needed

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

Ballot Counters

October 21, 2023

10:30 am - 1:30 pm

Description:
* Activity is away from the field and the cars
* Attention to detail is imperative
* Sit and count ballots at a table indoors
* Particularly appropriate for those who cannot walk or stand for an extended period

Please be aware that:
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

Garbology (trash collection & disposal)

October 21, 2023

12:00 pm - 4:00 pm

Description:
* Critically important role to ensure guest experience at Rotary Club of Tucson Classics Car Show is positive
* Manage efficient collection of and disposal of trash during event
--> Monitor site to ensure that garbage is not littering the grounds
--> Pick-up full trash bags
--> Place empty bags in trash receptacles
--> Put trash to roll-off dumpster
* Volunteers should wear work gloves

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

Traffic Escort (VIP Lot)

October 21, 2023

12:30 pm - 4:30 pm

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Manage traffic flow at the VIP area on The Gregory School property
* Assist in keeping pedestrians safe while cars are moving in and out of parking areas

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Traffic Assistance (VIP Intersection)

October 21, 2023

12:30 pm - 4:30 pm

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Manage traffic flow at the VIP Intersection of The Gregory School
* Assist in keeping pedestrians safe while cars are moving into parking areas
* Please park in the Rotarian Lot and check-in with JASON FLAX, team leader, for your shift - he will provide directions regarding your role
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Traffic Assistance (Castle Hill Lot)

October 21, 2023

12:30 pm - 4:30 pm

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Managing traffic flow in the Volunteer Lot (parking area east of Castle Hill Day School - off of Craycroft)
* Assist in keeping pedestrians safe while cars are moving in and out of parking area
* Please park in the Rotarian Lot and check-in with JASON FLAX, team leader, for your shift - he will provide directions regarding your role
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

Food Court Host

October 21, 2023

12:45 pm - 4:15 pm

Description:
* Monitor the eating areas to ensure positive guest experience
* Keep tables clean
* Place trash in bins and ask the "Garbology" Team to empty bins when full
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

Food Court Supervisor

October 21, 2023

12:45 pm - 4:15 pm

Description:
* Monitor the Food Court area and troubleshoot as needed
* Conduct crowd control in the sales areas
* Supervise the Food Court Hosts:
--> Ensure tables are always clean
--> Monitor trash bins and request pick up as needed

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

Saturday Clean-Up

October 21, 2023

3:00 pm - 6:00 pm

Description:
* Our goal is to leave The Gregory School, its fields and parking areas, better than we found them
* Volunteers will be given assignments upon arrival
* The more volunteers we have, the faster and easier the clean-up will be completed (many hands make light work)
* Remove signage from throughout event footprint
* Collect garbage and dispose of properly
* Come prepared with work gloves, wear boots or close-toed shoes, hat and sunscreen

Please be aware that:
* You will be doing physical labor
* Standing is required
* Walking is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

Post-Show Activity (Sunday, October 22, 2023)

Sunday Clean-up

October 22, 2023

8:00 am - 12:00 pm

Description:
* Our goal is to leave The Gregory School, its fields and parking areas, better than we found them
* Volunteers will be given assignments upon arrival
* The more volunteers we have, the faster and easier the clean-up will be completed (many hands make light work)
* Move equipment and signage owned by the Rotary Club of Tucson to the storage unit (west side of The Gregory School)
* Assist with inventory of equipment
* Remove stakes and cones from parking lots and place in designated location
* Collect garbage and dispose of properly
* Rake and sweep grounds (please bring rakes and brooms clearly marked with your name)
* Come prepared with work gloves, wear boots or close-toed shoes, hat and sunscreen

Please be aware that:
* You will be doing physical labor
* Standing is required
* Walking is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed