Main Opportunities Sheet

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Select Task(s)WhatWhenVolunteer DateDetailsHide task?OrganizationStart TimeEnd TimeTotal SpotsAvailable Spots
Select Task(s)WhatWhenVolunteer DateDetailsHide task?OrganizationStart TimeEnd TimeTotal SpotsAvailable Spots
Pre-Show Preparation (Through October 20, 2023)
Show Set-UpDecember 20, 202320231220

Description:
* Prepare The Gregory School for the Rotary Club of Tucson Classics Car Show
* Install signs
* Set-up parking areas with cones
* Install signs
* Prep tables with coverings, trash recepticles with bags & other duties necessary to have Gregory School ready for Show
*Please come prepared with work gloves, wear boots, long-sleeved shirts & long pants , hats & sunscreen
*

 

Please be aware that:
* This is physical labor
* Standing and walking are required
* Water will be available but you are encouraged to bring extra as it will likely be warm

All8:00 am12:00 pm3025 • Sign-ups Closed
Show Set-UpDecember 20, 202320231220

Description:
* Prepare The Gregory School for the Rotary Club of Tucson Classics Car Show
* Install signs
* Set-up parking areas with cones
* Install signs
* Prep tables with coverings, trash recepticles with bags & other duties necessary to have Gregory School ready for Show
*Please come prepared with work gloves, wear boots, long-sleeved shirts & long pants , hats & sunscreen
*

 

Please be aware that:
* This is physical labor
* Standing and walking are required
* Water will be available but you are encouraged to bring extra as it will likely be warm

All12:00 pm4:00 pm2014 • Sign-ups Closed
Day of Show (Saturday, October 21, 2023)
Garbology (trash collection & disposal)December 21, 202320231221

Description:
* Critically important role to ensure guest experience at Rotary Club of Tucson Classics Car Show is positive
* Manage efficient collection of and disposal of trash during event
--> Monitor site to ensure that garbage is not littering the grounds
--> Pick-up full trash bags
--> Place empty bags in trash receptacles
--> Put trash to roll-off dumpster
* Volunteers should wear work gloves

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

 

 

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

All8:00 am12:00 pm105 • Sign-ups Closed
Traffic Assistance (Castle Hill Lot)December 21, 202320231221

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Managing traffic flow in the Volunteer Lot (parking area east of Castle Hill Day School - off of Craycroft)
* Assist in keeping pedestrians safe while cars are moving in and out of parking area
* Please park in the Rotarian Lot and check-in with JASON FLAX, team leader, for your shift - he will provide directions regarding your role

 

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

All8:30 am12:30 pm10
Traffic Assistance (VIP Intersection)December 21, 202320231221

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Manage traffic flow at the VIP Intersection of The Gregory School
* Assist in keeping pedestrians safe while cars are moving in and out of parking area
* Please check-in with JASON FLAX, team leader, for your shift - he will provide directions regarding your role

 

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

All8:30 am12:30 pm60
Traffic Escort (VIP Lot)December 21, 202320231221

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Manage traffic flow at the VIP area on The Gregory School property
* Assist in keeping pedestrians safe while cars are moving in and out of parking areas

 

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

All8:30 am1:00 pm76 • Sign-ups Closed
Food Court SupervisorDecember 21, 202320231221

Description:
* Monitor the Food Court area and troubleshoot as needed
* Conduct crowd control in the sales areas
* Supervise the Food Court Hosts:
--> Ensure tables are always clean
--> Monitor trash bins and request pick up as needed

 

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

All8:45 am1:00 pm22 • Sign-ups Closed
Garbology (trash collection & disposal)December 21, 202320231221

Description:
* Critically important role to ensure guest experience at Rotary Club of Tucson Classics Car Show is positive
* Manage efficient collection of and disposal of trash during event
--> Monitor site to ensure that garbage is not littering the grounds
--> Pick-up full trash bags
--> Place empty bags in trash receptacles
--> Put trash to roll-off dumpster
* Volunteers should wear work gloves

 

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

All12:00 pm4:00 pm99 • Sign-ups Closed
Traffic Escort (VIP Lot)December 21, 202320231221

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Manage traffic flow at the VIP area on The Gregory School property
* Assist in keeping pedestrians safe while cars are moving in and out of parking areas

 

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

All12:30 pm4:30 pm74 • Sign-ups Closed
Traffic Assistance (VIP Intersection)December 21, 202320231221

Description:
* Critically important job to help Rotary Club of Tucson Classics Car Show guests have a great experience before and after attending the Show
* Manage traffic flow at the VIP Intersection of The Gregory School
* Assist in keeping pedestrians safe while cars are moving into parking areas
* Please park in the Rotarian Lot and check-in with JASON FLAX, team leader, for your shift - he will provide directions regarding your role
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

 

Please be aware that:
* Walking is required
* Standing is required
* Closed toed shoes and sunscreen are recommended

All12:30 pm4:30 pm41 • Sign-ups Closed
Food Court HostDecember 21, 202320231221

Description:
* Monitor the eating areas to ensure positive guest experience
* Keep tables clean
* Place trash in bins and ask the "Garbology" Team to empty bins when full
* At the end of your shift, if you can assist with clean-up, your assistance would be greatly appreciated (visit the Volunteer Booth to learn how you can help) - thank you in advance!

 

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

All12:45 pm4:15 pm22 • Sign-ups Closed
Food Court SupervisorDecember 21, 202320231221

Description:
* Monitor the Food Court area and troubleshoot as needed
* Conduct crowd control in the sales areas
* Supervise the Food Court Hosts:
--> Ensure tables are always clean
--> Monitor trash bins and request pick up as needed

 

Please be aware that:
* Walking is required
* Standing is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

All12:45 pm4:15 pm22 • Sign-ups Closed
Saturday Clean-UpDecember 21, 202320231221

Description:
* Our goal is to leave The Gregory School, its fields and parking areas, better than we found them
* Volunteers will be given assignments upon arrival
* The more volunteers we have, the faster and easier the clean-up will be completed (many hands make light work)
* Remove signage from throughout event footprint
* Collect garbage and dispose of properly
* Come prepared with work gloves, wear boots or close-toed shoes, hat and sunscreen

 

Please be aware that:
* You will be doing physical labor
* Standing is required
* Walking is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

All3:00 pm6:00 pm5046 • Sign-ups Closed
Post-Show Activity (Sunday, October 22, 2023)
Sunday Clean-upDecember 22, 202320231222

Description:
* Our goal is to leave The Gregory School, its fields and parking areas, better than we found them
* Volunteers will be given assignments upon arrival
* The more volunteers we have, the faster and easier the clean-up will be completed (many hands make light work)
* Move equipment and signage owned by the Rotary Club of Tucson to the storage unit (west side of The Gregory School)
* Assist with inventory of equipment
* Remove stakes and cones from parking lots and place in designated location
* Collect garbage and dispose of properly
* Rake and sweep grounds (please bring rakes and brooms clearly marked with your name)
* Come prepared with work gloves, wear boots or close-toed shoes, hat and sunscreen

 

Please be aware that:
* You will be doing physical labor
* Standing is required
* Walking is required
* Youth (ages 15-18) are eligible to volunteer for this role with permission slip completed

All8:00 am12:00 pm301 • Sign-ups Closed
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